Expenses

Track and manage business expenses in Lanco. Lanco's expense tracking helps you monitor business spending. Expenses can be associated with specific clients or tracked as general business costs for your own records.

Creating Expenses

To create a new expense:

Click Expenses in the sidebar
Click New Expense
Enter the amount
Select the currency (defaults to your organization currency)
Add a description of what the expense was for
Select a category (Travel, Meals, Software, Equipment, etc.)
Choose the date the expense occurred
Optionally associate it with a client for tracking purposes

Expense Categories

Lanco provides standard categories to organize your expenses:

Travel: Flights, taxis, parking
Meals: Client dinners, business lunches
Accommodation: Hotels, rentals
Equipment: Computers, phones
Software: Subscriptions, tools
Office Supplies: Stationery, printing
Professional Services: Legal, accounting
Marketing: Advertising, hosting
Other: Miscellaneous items

If you're part of the beta test group with AI features enabled, you can use AI suggestions to automatically categorize expenses based on the description and amount. To request access to AI features, contact andrew@flett.cc.

Managing Expenses

The Expenses page shows all your expenses with:

Amount and currency
Description
Category
Date
Associated client

Filter options:

By client using the sidebar dropdown
By date range to review spending over specific periods

To edit unbilled expenses:

Click the edit icon
Update any fields
Save changes

For general business expenses that aren't client-specific, leave the client field empty. These expenses appear as "General Expense" in the list and are useful for tracking overall business costs.

Multi-Currency Support

Expenses can be recorded in any currency, which is useful when traveling or working with international clients.

Key points about multi-currency expenses:

Each expense is stored in its original currency
Totals are grouped by currency to maintain accuracy